U.S. Coast Guard Institute

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Common problems with Application for Off-Duty Assistance

Application for Off-Duty Assistance (CG4147)

Applicant

• Consult with your Education Services Officer to locate the programs and courses of interest to you and for assistance in completing the application (CG Form 4147).

• Ensure that the institution is properly accredited. Accreditation should be listed in the institution's catalog.

• Fifteen days before the class registration, complete Coast Guard Form 4147. The form is available in Forms Menu on Standard Workstation II, or in JetForm Filler on Workstation

III. Note the following when completing the form:

• Block 4 include dashes in this format: YYYY-MM-DD, when filling out the form on line.
• Block 7 indicate "Yes" if this is the applicant's last course required to receive a degree
• Block 9 indicate educational goal. For vocational technical indicate certificate.
• Block 11 must be filled in completely.
  • "Unit": indicate the number of hours of each course. Enter S if semester hours or Q for quarter or check clk for clock hours.
  • "Tuition Costs": enter the cost per hour in "per Unit" column.
• Block 12 include the fax number where the TA authorization form is to be transmitted.
• Block 13 provide all information requested. You must provide your CO's ESO's or designee's name, e-mail address, phone and fax numbers

Carefully read the instructions on Page 2 of the form, then sign the form.

Deliver the completed form to your ESO for his signature at least 12 days before the course registration deadline. Retain a copy for your records and follow-up if you have not received the TA Authorization Form a few days before the registration.

Applicant at registration

• Make a copy of the form for your records.
• Take the TA authorization form to the college when you register.
• If you change courses, and the cost is the same or less, pencil in the changes on the authorization form and send it to:

Commanding Officer

NETPDTC N8115 (USCG Group)

6490 Saufley Field Road

Pensacola, FL 32509-5241

OR

fax it to 850-452-1149 (Attn: Lou Ann Brown)

If the cost increases, pencil in the change on the TA authorization form and refax it to the CG Institute for authorization.

When you complete the course and receive a final grade, mail a copy of the grade report to :

Commanding Officer

NETPDTC N8115 (USCG Group)

6490 Saufley Field

Pensacola, FL 32509-5241

Some colleges will mail your scores to NETPDTC automatically, but you should consult the registrar's office for verification. Remember it is ultimately the applicant's responsibility to ensure the grades are posted.

Review the application closely and ensure that it is properly completed prior to accepting the form.

• Review title of course requested. If vocational technical course, ensure the course is rate related
  • Block 6 include the school code from the USCG Institute School List. (This list is distributed annually by the CG Institute.) If not review the instruction and ensure that the institution is properly accredited.
  • Block 13 sign the form if so designated by the Commanding Officer or forward to the appropriate official for signature. Include all information requested.
• Fax the completed form to the CG Institute, (405) 954-7249, 10 working days before the class registration date.
• Return the TA Authorization Form to the applicant.